Guidelines for

Email

 

Email is an essential component of day-to-day communication. It’s how we reach our colleagues and reach out to our audiences.

When we communicate electronically, we create and reinforce a professional persona. We act as representatives of our departments and organizations. We reflect the values of Mizzou. Respect, professionalism, thoughtful word choice and careful proofreading can help us put our best foot forward.

Email Signatures

An email signature is a digital business card and like your physical business card, represents your official association with the University of Missouri. Email signatures should comply with the University’s identity standards and guidelines.

Use the email signature generator to ensure your signature meets identity standards and content requirements. Email signatures may only include information contained in the fields of the email generator, and any confidentiality notice as needed.

Content Guidelines

Phone Numbers
Format as 555-555-5555.

Email
Only official university email addresses should be used.
yourname@missouri.edu, yourname@health.missouri.edu, yourname@mail.missouri.edu

Websites
Only official university websites may be used. External URLs are not allowed. Websites URLs may not include “http://”. They should not include “www” unless excluding it results in a “Page not found” error.

✓   ps.missouri.edu, hes.missouri.edu, coas.missouri.edu
✗   www.ps.missouri.edu, http://www.google.com, www.linkedin.com


Promotional Messaging

University or College level promotional messages can be included but must be approved by unit leadership and Licensing and Brand Management. Each promotional message must be submitted to identity@missouri.edu with proposed text and/or graphic, plan for distribution and expiration of the promotion. Each addition must meet visual and editorial brand guidelines and must be relevant to the university’s core mission. Examples: Giving Day, Engineering Week, US News & World Report badges.

 

Email Signature Generator

Easily create an on-brand signature for your email client with our generator.

Create Email Signature

 

Email Services

The MU Division of Information Technology oversees all University of Missouri email and provides email services to MU students, faculty and staff. Services include:

  • Remote email access
  • Email encryption
  • Discussion and distribution lists
  • Mass email services

 

Mass Email Policy

If you plan to send an email message to a large targeted audience, please refer to the university’s mass email policy.

The policy applies to using the University of Missouri email system to send unsolicited email to more than 250 internal or external email addresses. MU Administrative Services reviews all mass email requests. If approved, each request is forwarded to the Division of Information Technology for distribution. The MU email system automatically blocks mass email messages that have not been approved by Administrative Services and DoIT.

MU’s mass email policy addresses the origin, content and execution of mass email. Please review the policy before sending mass email.