Best Practices for

Search & Upload in MerlinOne

The University of Missouri uses MerlinOne as a Digital Asset Management system (DAM) to host campus and event photography. The file naming conventions, keywords and collections outlined here are a helpful resource when searching for photos.

If you have searched MerlinOne and are needing photography of a specific area or event, please fill out the request form and a Mizzou Visual Productions will be in touch.

File Naming

This is the file naming convention used by Mizzou Visual Productions. We recommend using this convention to name photo files before uploading to MerlinOne.

Example: 20230103_CMS-Columns-SEO-0036

  • 20230103 = The date of the photo = January 3, 2023
  • CMS-Columns = Category and subject line, search term (or person’s name)
  • SEO = photographer initials (Samuel Edward O’Keefe)
  • 0005 = Sequence number


  • CMS: Campus Beauty

Student Affairs

  • DC: Disability Center
  • DOS: Dean of Students (families)
  • FSL: Fraternity Sorority Life
  • HWB: Student Health and Wellbeing
  • OSE: Office of Student Engagement
  • CAPB: Campus Activities Programming Board
  • REC: MizzouRec
  • RL: Residential Life
  • SA: Student Affairs

Internal Communications (Operations)

  • OPS: Operations (Internal Communications)
  • CDS: Campus Dining Services
  • TMS: The Mizzou Store

Joint Office of Strategic Communication & Messaging

  • SMM: Show Me Mizzou storytelling
  • MM: Mizzou Magazine
  • MVP: Mizzou Visual Productions
  • BTS: Behind the Scenes

Academic Areas

  • AS: College of Arts and Science
  • BIZ: College of Business
  • CAFNR: College of Agriculture, Food and Natural Resources
  • CHS: College of Health Sciences
  • EHD: College of Education and Human Development
  • ENG: College of Engineering
  • GRD: Graduate School
  • HC: Honors College
  • JOUR: School of Journalism
  • LAW: School of Law
  • MED: School of Medicine
  • NURS: School of Nursing
  • TAM: Department of Textile and Apparel Management
  • VET: College of Veterinary Medicine

Search Functionality

When using the search field in MerlinOne, these examples will help narrow down the search to the photos you are looking for. 




AND is the presumed operator. It is used even if it is not specified. It combines search criteria to narrow down a search.


  • Jesse Hall AND exterior 
    • This will return exterior photos of Jesse Hall
  • Jesse Hall AND interior
    • This will return photos taken inside Jesse Hall

OR broadens the search. Merlin evaluates the OR clause first, regardless of its placement in the string, unless parentheses are used. Or may be used in both full text and field specific for advanced searches.

Example: Columns OR fall


NOT excludes records with the specified criteria and may be used in both full text or IPTC fields for advanced searches.

Example: Jesse Hall NOT interior, People NOT portraits


LIKE is the fuzzy or “sounds like” operator.

Examples: like student


NEAR is used to search for words that appear within a given proximity. The default threshold is eight words, however a numeric operator may be applied to narrow or broaden the proximity.

Examples: Student near columns, or Student near 5 arts


THEN is the ordered search operator. Words appear in a particular order.

Example: Undergraduate THEN science


ATLEAST is used to only show objects where the search term appears at least a specified number of times.

Example: Atleast 3 study


Use quote marks to denote an exact phrase to be searched.

Examples: “Tiger Walk”, or “Homecoming Parade”

To turn off photography labeled as stock, follow these steps:

  1. Click on “Please choose a field”
  2. From the drop down menu, choose “Stock Photo”
  3. Change the radial button from ‘yes’ to ‘no’
  4. Click “Search”

Nomad is an AI visual search. It can be helpful with finding photos based off of visual keywords. 


  • MU (Nomad will look for the letters MU in photos)
  • Gold
  • Column
  • Tiger
  • Smile

Mizzou Keywords & Thesaurus

This list of commonly used keywords can be used to help you search for specific areas of photography in MerlinOne.

  • Advisor
  • Alumni
  • Campus Beauty (or search CMS)
  • Classroom
  • Clubs (student organizations)
  • Columns
  • Commencement (the formal ceremonies)
  • Dining (students eating)
  • Dorm
  • Downtown
  • Exercise
  • Exterior (campus building “mugshot”)
  • Faculty (working with student)
  • Family
  • Financial Aid
  • Food
  • Fraternity
  • Graduate (a graduate student)
  • Hands-on
  • Health
  • Housing
  • Involvement
  • Lab
  • Library
  • Recreation
  • Research
  • Roommates
  • Sorority
  • Student life (generic students doing things)
  • Studying

  • Cloudy
  • Fall
  • Night
  • Rain
  • Spring
  • Summer
  • Sunrise
  • Sunset
  • Winter

Specific names of Events will be included in ALL photographs whether in the filename or caption/description. This is not comprehensive, but a sample of events you can expect to see tagged.

  • Career Fair
  • Greek Week
  • Homecoming
  • Involvement Week
  • Move In
  • Parade
  • State of the University
  • Summer Welcome
  • Tiger Walk
  • Welcome Week

Specific names of Schools/Colleges will be included in ALL photographs. This is not comprehensive, but an overview of areas already tagged. These will be included in the filenames of the photographs as shortened codes.

  • Arts & Science
  • Business
  • Education
  • Engineering
  • Extension
  • Graduate
  • Health Sciences
  • Hospital & Clinics
  • Human Environmental Sciences Journalism
  • IDE (Diversity)
  • Law
  • Library
  • Medicine
  • Music
  • Nursing
  • Sociology
  • Vet Med

Specific names of buildings and areas on campus will be included as keywords on ALL photographs. This is not comprehensive, but an overview of popular areas.

Building Type

  • Interior
  • Exterior

Academic Buildings, Campus Facilities, Areas

  • Bond Life Sciences Center
  • Center for Student Involvement
  • Cornell Hall
  • Counseling Center
  • David R. Francis Quadrangle
  • Donald W. Reynolds Journalism Institute
  • Ellis Library
  • Faurot Field
  • Hinkson Field
  • Jesse Auditorium
  • Jesse Hall
  • Journalism Library
  • Kuhlman Court
  • LGBTQ Resource Center
  • Lowry Mall
  • Memorial Union
  • MizzouRec
  • Mizzou Student Media
  • MURR (Nuclear Research Reactor)
  • Neff Hall
  • NextGen Precision Health
  • Rollins Street
  • RSVP Center
  • Sinquefield Music Center
  • Stankowski Field
  • Student Center
  • Student Health Center
  • Student Success Center
  • Swallow Hall
  • Switzler Hall
  • Tiger Fountain
  • Tiger Plaza
  • Tiger Pantry
  • Traditions Plaza
  • Venture Out
  • Virginia Avenue Amphitheater
  • Wellness Resource Center
  • Writing Center

 Residential Halls

  • Bluford
  • Brooks
  • Center Hall
  • College Avenue
  • Defoe-Graham
  • Discovery
  • Dogwood
  • Excellence
  • Galena
  • Gateway
  • Gillett
  • Hatch Hall
  • Hawthorn Hall
  • Hudson
  • Johnston
  • Lowry Mall
  • Mark Twain
  • McDavid
  • MizzouRec
  • North Hall
  • Respect
  • Responsibility
  • Sabai
  • Schurz Hall
  • South Hall
  • Southwest Village
  • Tara Apartments
  • The Rise
  • Wolpers

Dining Halls

  • Catalyst Cafe
  • DoMundo’s
  • Journalism Library
  • Mizzou Market
  • Panda Express
  • Plaza 900
  • Rollins Dining Hall
  • Sabai
  • Starbucks
  • The MARK
  • Wheatstone Bistro
  • Infusion

To help narrow down the type of people images you are looking for, please use the following keywords:

  • Headshots
    • Standard images of faculty, staff and students usually shot in a studio 
  • Portraits
    • Images of faculty, staff and students in a storytelling environment

Quick Collections

Collections are an alternate way of finding photos. Instead of using the search feature in MerlinOne, the collections are curated folders of Mizzou photography. This is a great way to find photos of campus beauty, popular events and academic areas.  

  • Alumni
  • Arts & Science
  • Athletics
  • Business
  • Education
  • Engineering
  • Exteriors 
  • Faculty
  • Featured Content
    • Best of MU
    • Campus Beauty
    • Columns
    • Truman the Tiger
  • Graduate School
  • Health Sciences
  • Homecoming
    • 2019
    • 2020
    • 2021
    • 2022
  • Inclusion, Diversity & Equity
  • Journalism
  • Law
  • Med
  • Mizzou Magazine
  • Mizzou Store
  • NextGen
    • NextGen Burns and McDonnell
    • NextGen Coffee and Collab
    • NextGen Exteriors
    • NextGen Grand Opening
    • NextGen Groundbreaking
    • NextGen Open House
  • Nursing
  • Portraits
  • Show Me Mizzou
  • Signature Events
  • Student Affairs
    • Disability Center
    • Fraternity and Sorority Life
    • Health and Wellbeing
    • MizzouRec
    • Office of Student Engagement
    • Residential Life
  • VetMed
  • Welcome Week